🧭 Daily cash close
A 15-minute end-of-day routine: record every receipt, payment and expense, check cash and bank, and plan tomorrow's collections.
Why and when you use it
Cash differences found at month end are almost impossible to trace. Found the same evening, they take minutes. This routine keeps cash in hand, bank and customer balances right every day, and gives salesmen a clear collection list for tomorrow. The cashier or accountant does it; the owner checks the totals.
Before you start
- Day's sales invoices and POS bills saved
- Salesmen have handed over cash and cheques
- Bills and receipts for the day's expenses
Step by step
- 1. Record receiptsIn Payments, press Record Payment and enter every Receipt (from Customer) collected today, matched with Fill oldest bills first or by bill.
- 2. Record supplier paymentsIn Payments, record each Payment (to Supplier) made today.
- 3. Record advances and refundsEnter booking amounts in Advance Payments with Record Advance and money paid back in Refunds with New Refund.
- 4. Record expensesIn Expenses, press Add Expense for each cost: fuel, tea, repairs, courier.
- 5. Count cash and check bankCount the cash in the drawer and compare with your books. Check today's UPI and bank credits against the receipts you recorded. Look at Cash Position on the Dashboard.
- 6. Follow up receivablesOpen Receivables, press Refresh, and note customers to visit or call tomorrow. Send reminders from Payment Reminders for overdue bills.
- 7. Note differencesIf cash does not match, check for a missing expense or receipt before closing for the day.
Worked example
At Sharma Traders on 12 Nov 2026, Ravi brings ₹48,600 cash and Imran ₹31,200 cash plus a cheque of ₹22,000. UPI receipts total ₹64,500. Expenses today: fuel ₹1,850 and tea ₹240.
- Record Ravi's and Imran's receipts against the right customers in Payments.
- Record the UPI receipts against their customers.
- Add Expense for fuel ₹1,850 and tea ₹240.
- Cash count: ₹79,800 collected less ₹2,090 spent plus ₹15,000 opening = ₹92,710; drawer shows ₹92,710.
- Receivables: list the top five overdue customers on Malviya Nagar route for tomorrow.
Result: The day closes with cash matching to the rupee, all customer balances current, and Ravi's list for tomorrow ready.
💡 Tips
- Do the close before staff leave, while they can explain any difference.
- Deposit cash in the bank regularly; do not keep large amounts overnight.
- Use the same order every day so nothing is missed.
⚠️ Common mistakes
- Recording cash collections a day late, which makes both days wrong.
- Mixing personal and business cash in one drawer.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Salesmen hand over collections.
- Scene 2: Record receipts in Payments.
- Scene 3: Add expenses.
- Scene 4: Cash count against books.
- Scene 5: Receivables follow-up list.
- Scene 6: Payment Reminders sent.