वेयरहाउस
Run your godowns properly: warehouses and bins, goods receipts, picking and packing, shipments, transfers, cycle counts, returns, fleet, freight, dock scheduling, 3PL billing and safety.
Why and when you use it
Once you have more than one godown, or one big godown with racks, "how much stock do we have" is not enough; you need to know where it is. The Warehouse module tracks stock by location, controls how goods come in and go out, and helps you count regularly without shutting down. It is used by warehouse managers and store keepers, while the owner watches the Dashboard.
Before you start
- Products set up in Inventory
- A list of your godowns, and the racks or bins in each
- Branches set up if each godown belongs to a branch
Step by step
- DashboardStart on the Dashboard tab for a summary of activity across your warehouses.
- वेयरहाउसIn the Warehouses tab, add each godown or storage location so stock can be held and reported by place.
- Bins & Put-awayIn Bins & Put-away, set up racks and bins inside each warehouse and record where incoming goods are placed, so pickers can find them.
- Goods ReceiptsUse Goods Receipts to check incoming goods against what was expected before they go into the bins.
- Picking & Packing, then ShipmentsPicking & Packing lists what to pick for each outgoing order and records packing. Shipments tracks what leaves the warehouse.
- TransfersUse Transfers to move stock from one warehouse to another, so each location's stock stays right.
- Cycle CountsIn Cycle Counts, count a few products or bins at a time and compare them with the system, instead of one big yearly count.
- Returns (RMA)Returns (RMA) handles goods coming back to the warehouse, so they are checked before restocking.
- Fleet, Trips & Freight, Dock & YardFleet keeps your vehicles, Trips & Freight records trips and freight costs, and Dock & Yard plans which truck uses which loading dock and when.
- 3PL Billing and Safety & ComplianceIf you store goods for other businesses, 3PL Billing charges them for storage and handling. Safety & Compliance keeps safety checks and records for the warehouse.
Worked example
Sharma Traders runs a main godown in Sanganer and a small one near Malviya Nagar for fast deliveries. A load of 100 cartons of instant noodles arrives at Sanganer and 30 cartons must go to Malviya Nagar.
- Warehouses: Sanganer Main and Malviya Nagar Depot are set up.
- Bins & Put-away: Sanganer has racks A1 to A10; the noodles are put away in A4.
- Goods Receipts: 100 cartons are checked against the purchase; 2 cartons are dented and noted.
- Transfers: 30 cartons move from Sanganer Main to Malviya Nagar Depot.
- Picking & Packing: Ravi's orders for the Malviya Nagar route are picked from the depot and packed.
- Cycle Counts: at month end, rack A4 is counted and found correct.
Result: Sharma Traders can see 70 cartons at Sanganer and 30 at Malviya Nagar, knows exactly which rack holds them, and catches count differences every month instead of once a year.
💡 Tips
- Set up warehouses and bins before you start receiving goods into them.
- Count high-value and fast-moving products more often in Cycle Counts.
- Always record a Transfer when moving goods between godowns, even by your own vehicle.
⚠️ Common mistakes
- Moving stock physically without a Transfer, so one godown shows extra stock and the other shows a shortage.
- Skipping Goods Receipts and finding short supply only after the supplier has been paid.
सवाल
Do I need this module with only one godown?
Not always. Inventory alone is enough for a single small godown. The Warehouse module helps with several locations, racks or bins, or when you store goods for others.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Tour of the Warehouse tabs from Dashboard to Safety & Compliance.
- Scene 2: Add two warehouses and bins in Bins & Put-away.
- Scene 3: Check a load in Goods Receipts.
- Scene 4: Transfer 30 cartons between godowns.
- Scene 5: Picking & Packing and Shipments for outgoing orders.
- Scene 6: A Cycle Count of one rack.
- Scene 7: Brief look at Fleet, Trips & Freight, Dock & Yard and 3PL Billing.