अकाउंटिंग
Accounting holds the books that every transaction in Stockivio updates automatically: sales, purchases, payments, expenses and adjustments.
Why and when you use it
In many small businesses the accountant re-types every bill into a separate accounting package. In Stockivio, saving an invoice, a purchase bill, a payment or an expense already posts it to the books. Accounting is where the owner or accountant looks at those books and reaches the money screens. It saves double entry work and keeps stock, GST and accounts in agreement.
Before you start
- Business Setup completed, including opening balances
- Customers and suppliers added with their opening balances
Step by step
- Open AccountingClick Accounting in the left sidebar to see the books module and its links to the Money screens.
- Know what posts automaticallySales Invoices and Quick POS post sales and receivables. Purchases post purchases and payables. Payments, Expenses, Refunds and Advance Payments post money in and out.
- Record day-to-day moneyUse Payments for money received from customers and paid to suppliers, and Expenses for rent, fuel, electricity and other costs.
- Check bank and cashUse Banking and Bank Reconciliation to make sure the bank balance in your books matches the bank statement.
- See who owes whatUse Receivables for customers and Accounts Payable for suppliers.
- Read the resultsOpen Reports and run Profit & Loss, Expense Summary or other reports for any period.
- Correct by reversing, not editingPosted amounts are not silently changed. Reverse the document or use a credit note, so the history stays clear.
Worked example
Sharma Traders' accountant used to enter 400 invoices a month into a separate package. After moving to Stockivio in November 2026, she only records payments and expenses; invoices and bills post on their own.
- Sales invoice to Gupta Kirana Store for ₹24,500 is saved by the billing clerk.
- The accountant opens Accounting and sees the sale posted.
- Ravi collects ₹24,500 by UPI; the accountant records it in Payments.
- At month end she runs Profit & Loss in Reports.
Result: The books for November are complete without re-typing a single invoice, and the Profit & Loss report is ready on 1 Dec 2026.
💡 Tips
- Enter opening balances carefully once; every later report depends on them.
- Use the same expense categories every month so reports compare well.
- Review Receivables and Accounts Payable weekly.
⚠️ Common mistakes
- Recording a sale both as an invoice and as a separate income entry. The invoice already posts the sale.
- Editing old figures instead of reversing them. Use Reverse or Credit Notes.
सवाल
Do I still need a separate accounting package?
Many businesses do not. Ask your CA what they need at year end; Reports and exports give them the data.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Open Accounting from the sidebar.
- Scene 2: Save an invoice and show it posted.
- Scene 3: Record the payment in Payments.
- Scene 4: Add an expense.
- Scene 5: Run Profit & Loss in Reports.