क्विक POS
Ring up counter sales quickly: add items to a cart, take payment, and print or WhatsApp the bill in one go.
Why and when you use it
At a busy counter you do not have time for the full invoice form. Quick POS keeps the cart, payment and bill on one screen so a cashier can bill a walk-in customer in under a minute. Each bill is still a proper GST sale, so stock, GST and cash all update just like a normal invoice.
Before you start
- Add your products with sale price and GST rate in Inventory (barcodes help with scanning)
- Add your bank account if you accept UPI or card at the counter
- Make sure the counter user has a login with billing rights (Staff & Limits)
Step by step
- Open Quick POSOpen Quick POS. The Point of Sale screen shows the Billing area with the Invoice No already filled in.
- Add items to the cartAdd each item to the cart. Each line shows Item, Qty, UOM, Rate, Disc%, GST% and Total. Change the Qty if the customer buys more than one, and enter a Disc% on a line if you give a discount on that item.
- Pick the customer if neededFor a walk-in customer you can leave the Customer as it is. For a regular or GST-registered customer, choose them so the bill goes against their account and shows their GSTIN.
- Check supply type and extra discountSupply Type is normally within your state for counter sales. Use Extra Discount (₹) for a round discount on the whole bill, and Notes for anything to print on the bill.
- Take paymentChoose the Payment Mode. For cash, type the amount in Cash Received (₹). For UPI or card, choose the Bank account the money goes into.
- Generate the billPress Generate Bill & Print. The Bill Preview opens and the bill prints. Stock and sales update at once.
- Send on WhatsAppIf the customer wants a digital copy, use Send on WhatsApp, enter the Customer WhatsApp Number, and press Open WhatsApp to send it.
- Start the next billPress Clear Cart if you need to empty the cart without billing, for example when a customer changes their mind.
Worked example
At Mehta Medicals in Pune, a walk-in customer buys 2 strips of a pain-relief tablet at ₹45 each and 1 bottle of cough syrup at ₹110 on 12 Nov 2026. The pharmacist gives a ₹5 round-off discount and the customer pays ₹200 cash.
- Open Quick POS; the Invoice No is filled in.
- Add the tablet strip with Qty 2 and Rate 45, then the cough syrup with Qty 1 and Rate 110. The cart totals ₹200 including GST at the rates saved on each product.
- Leave Customer as the walk-in customer and Supply Type as within state.
- Enter Extra Discount (₹) 5, so the bill comes to ₹195.
- Payment Mode: Cash. Cash Received (₹): 200. Hand back ₹5 change.
- Press Generate Bill & Print; the Bill Preview shows and the bill prints.
Result: A sales bill of ₹195 is saved, stock of both items goes down, the GST is recorded in your sales GST, and ₹195 is added to cash. The bill also appears in Sales Invoices with the other sales.
💡 Tips
- Set correct sale prices and GST rates in Inventory once; the cashier then only needs to change quantities.
- Use Disc% for a discount on one item and Extra Discount (₹) for a discount on the whole bill, not both for the same discount.
- For B2B customers who need input tax credit, choose the customer so their GSTIN prints on the bill.
- Print barcode labels for loose products so billing at the counter is just a scan.
⚠️ Common mistakes
- Choosing UPI but not the Bank account. The money then does not show in the right account; pick the account every time.
- Billing a GST-registered business as a walk-in. They cannot claim input tax credit without their GSTIN on the bill; pick the customer before Generate Bill & Print.
- Leaving an old cart on screen. Press Clear Cart before starting with a new customer.
सवाल
Does a POS bill reduce stock?
Yes. It is a normal sale, so stock, GST and cash or bank update as soon as the bill is generated.
Can I give a bill on credit from POS?
Choose the customer so the unpaid part goes to their account. For long credit bills with due dates, the full Sales Invoices form is better.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Open Quick POS and point out the Billing area and Invoice No.
- Scene 2: Add two items and change Qty; point at the UOM, Disc% and GST% columns.
- Scene 3: Enter Extra Discount (₹) and a note.
- Scene 4: Choose Cash, type Cash Received (₹) and press Generate Bill & Print.
- Scene 5: Show the Bill Preview, then Send on WhatsApp and Open WhatsApp.
- Scene 6: Press Clear Cart to start the next customer.