पेरोल
Calculate monthly pay for each person: basic salary, incentive from your slabs, allowances and deductions, and move each month from Draft to Processed to Paid.
Why and when you use it
Payroll is where attendance, targets and incentive slabs turn into the amount you actually pay. Generating it in Stockivio means every salesman's incentive is worked out by the same rule, every deduction is written down, and you have a clear record of what was paid and when. The owner or accountant runs it once a month, usually in the first few days of the next month.
Before you start
- Employees added with basic salary (Employees)
- Attendance and leave complete for the month (HR Attendance, HR Leave)
- For salesmen: targets and incentive slabs set (Targets, Incentive Slabs)
Step by step
- Open PayrollUnder Stockivio ERP, open Payroll. The list shows Salesman, Period, Basic Salary, Incentive, Allowance and Deductions, with a status of Draft, Processed or Paid.
- Choose the periodPick the month you are paying. Check that attendance and leave for that month are final before you go on.
- Auto-generatePress Auto-Generate Payroll to create the month's lines. To create a line for every employee in one go, use Generate for All Employees.
- Check incentivesFor each salesman, the Incentive column is filled by matching his achievement against target to your Incentive Slabs. Compare it with Performance if anything looks wrong.
- Add allowancesEnter any Allowance for the month on each line, such as fuel, mobile or a festival bonus.
- Enter deductionsEnter Deductions on each line, such as advance recovery, unpaid absence or statutory deductions. Your CA can tell you which statutory deductions apply.
- Review and save as DraftRead each line and save. Draft means you can still change it. Show the drafts to the owner if someone else prepared them.
- Mark ProcessedWhen the figures are agreed, move the month to Processed. This is the final figure to pay.
- Mark PaidAfter the money has actually gone out, mark the lines Paid. Use Load Existing or Load later to reopen any month's payroll.
Worked example
Sharma Traders runs November 2026 payroll on 2 Dec 2026. Ravi has ₹18,000 basic, achieved 108% of a ₹5,00,000 target with ₹5,40,000 sales, gets ₹2,500 fuel allowance and repays ₹2,000 of an advance. Suresh, a godown helper on ₹12,000, was absent one unpaid day out of 24 working days.
- Open Payroll, choose November 2026 and press Auto-Generate Payroll.
- Ravi's line: Basic Salary ₹18,000; Incentive ₹10,800 (2% slab for 100 to 120% achievement); add Allowance ₹2,500; add Deductions ₹2,000 for advance recovery. Net pay ₹29,300.
- Suresh's line: Basic Salary ₹12,000; Deductions ₹500 for one unpaid day (₹12,000 divided by 24); net pay ₹11,500.
- Save all lines as Draft and show the owner.
- Owner agrees; move November to Processed.
- On 5 Dec 2026, after the bank transfers go out, mark all lines Paid.
Result: November payroll is saved with a clear breakdown for every person and shows Paid. The salary outgo can be included in the cash flow forecast, and next month you can press Load Existing to see exactly what was paid in November.
💡 Tips
- Run payroll only after attendance and leave are final; changing them afterwards means regenerating lines.
- Agree your unpaid-day formula (divide by working days or by calendar days) once and use it every month.
- Keep allowances and deductions with a short reason in your own notes, so you can explain any line later.
- Mark Paid only after the money has actually left the bank.
⚠️ Common mistakes
- Marking a month Paid before transfers are done, so your records show money paid that is still in the bank.
- Forgetting a salesman's advance, then trying to recover two months together.
- Changing incentive slabs after generating payroll and expecting old lines to update. Regenerate the draft if slabs change before processing.
सवाल
What is the difference between Auto-Generate Payroll and Generate for All Employees?
Both create the month's lines. Generate for All Employees makes sure every employee gets a line in one go; Auto-Generate Payroll fills the month from your records. Review the lines either way.
Can I change a Processed payroll?
Treat Processed as final. If you find a mistake, correct it before marking Paid and note why it changed.
Does payroll handle PF, ESI and TDS on salary?
You can enter them as deductions. Which ones apply and at what rate depends on your business and staff, so check with your CA.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Open Payroll and explain the columns and the Draft, Processed, Paid statuses.
- Scene 2: Choose November 2026 and press Auto-Generate Payroll.
- Scene 3: Show Ravi's Incentive and how it comes from the slab.
- Scene 4: Enter an allowance and a deduction.
- Scene 5: Save as Draft, then move to Processed.
- Scene 6: After payment, mark Paid.
- Scene 7: Press Load Existing to reopen last month.