Online Stores
Connect your Shopify or WooCommerce store, link its products to Stockivio by SKU, keep stock in sync, and bring online orders in as sales invoices. Amazon and Flipkart orders come in through report files.
Why and when you use it
If you sell online and in your shop, stock gets out of step fast: an item sells online that is already gone from the shelf. Online Stores sends your Stockivio stock to the store and brings store orders back as GST invoices, so one set of stock and one set of books covers every channel. It is usually set up once by the owner or an admin.
Before you start
- Give every product a unique SKU in Inventory, and use the same SKU in your online store
- For Shopify, create an Admin API access token in your Shopify admin; for WooCommerce, create a consumer key and secret
- Download your Amazon or Flipkart order report file if you sell there
Step by step
- Connect a storeOpen 🛒 Online Stores, go to the Stores tab and press + Connect a store. Choose the Store and give it a Name (for your reference).
- Enter the access detailsEnter the Store address. For Shopify, paste the Admin API access token, and the API secret key (for webhooks) if you have one, and pick the API version. For WooCommerce, enter the Consumer key and Consumer secret.
- Choose what to syncTick Send my Stockivio stock to this store, Bring store orders in as sales invoices and, if you want, Also send the selling price. Save the connection.
- Fetch and link productsOpen the Products tab and press Fetch products from store. Then press Auto-link by SKU so each Store product is matched to its Stockivio product with the same SKU.
- Fix what did not linkUse the filters All, Not linked, Linked, Stock / price differs and Errors. For each Not linked row, check the SKU on both sides and link it. Compare Store stock, Stockivio stock and Will send.
- Send stockPress Send stock now to push Stockivio stock to the store at once instead of waiting for the next sync.
- Bring in ordersOpen the Orders tab and press Check for new orders now. Each order shows Date, Store order, Customer, Amount, the Stockivio document created, Status and Note.
- Upload Amazon / Flipkart filesOpen the Amazon / Flipkart files tab, choose the Marketplace, pick the Order report file and press Preview. Check the rows before bringing them in.
- Watch the activity logThe Activity log tab shows every sync and error, so you can see what went to the store and when.
Worked example
Patel Engineering Works, Rajkot, sells hand-pump spare parts on its Shopify store and on Amazon. It has 120 piston kits (SKU PK-40) in stock in Stockivio but the Shopify store wrongly shows 150.
- Open 🛒 Online Stores, + Connect a store, choose Shopify, Name: Patel Spares Online, enter the Store address and Admin API access token.
- Tick Send my Stockivio stock to this store and Bring store orders in as sales invoices; save.
- Products tab: Fetch products from store, then Auto-link by SKU. PK-40 links to Piston Kit 40 mm.
- The Stock / price differs filter shows PK-40 with Store stock 150, Stockivio stock 120, Will send 120.
- Press Send stock now; the store now shows 120.
- Orders tab: Check for new orders now brings in an order for 4 kits from a buyer in Maharashtra as a sales invoice with IGST.
- Amazon / Flipkart files tab: choose Amazon, select the order report file and press Preview.
Result: Shopify stock matches Stockivio, online orders become GST sales invoices that reduce stock to 116, and the Activity log records every step.
💡 Tips
- Clean up SKUs before Auto-link by SKU; one product per SKU, no spaces or duplicates.
- Check the Errors filter after every sync; a product that fails to update can oversell.
- Only tick Also send the selling price if Stockivio holds your final online prices.
- Keep the access token and secrets private; anyone with them can change your store.
⚠️ Common mistakes
- Different SKUs in the store and Stockivio, so nothing links. Make them identical, then Auto-link by SKU again.
- Turning on order import and also typing the same orders by hand in Sales Invoices, creating duplicate sales.
- Uploading the same Amazon report file twice. Always Preview and check for orders already brought in.
सवाल
Do Amazon and Flipkart connect directly?
No. For them you upload the order report file in the Amazon / Flipkart files tab. Shopify and WooCommerce connect directly.
Where do online orders show up?
As sales invoices. The Orders tab shows the Stockivio document created for each store order.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Online Stores tabs: Stores, Products, Orders, Amazon / Flipkart files, Activity log.
- Scene 2: + Connect a store for Shopify with the access token and sync options.
- Scene 3: Fetch products from store and Auto-link by SKU.
- Scene 4: Use the Stock / price differs filter and press Send stock now.
- Scene 5: Check for new orders now and open the created sales invoice.
- Scene 6: Upload an Amazon order report file and press Preview.
- Scene 7: Show the Activity log.