Pharmacy registers
Pharmacy registers keeps the Schedule H1, Schedule X and Schedule H registers, lets you add entries by hand and tracks expiry returns, with Show and Download CSV for inspections.
Why and when you use it
Drug rules require a chemist to record certain prescription sales and to keep the register ready for the drug inspector. Writing these by hand is slow and easy to miss. Here the registers fill from your pharmacy bills, and you can print or download them for any period. The pharmacist and the owner use it.
Before you start
- Pharmacy module in use for billing
- Pharmacy part of Compliance Settings saved
Step by step
- Complete the pharmacy settingsIn Compliance Settings, Pharmacy part, enter the name, address, GSTIN, Drug licence Form 20B, Form 21B, Schedule X licence Form 20G (if you hold one), Registered pharmacist and Pharmacist registration no. Tick Also log Schedule H dispensing if you want Schedule H sales recorded too, set Near-expiry window days and press Save settings.
- Open the Schedule H1 registerOpen the Schedule H1 tab, choose the period and press Show. Each H1 medicine sold from Pharmacy billing appears with its details.
- Check Schedule X and Schedule HThe Schedule X tab holds sales of Schedule X drugs, which need a separate licence. The Schedule H tab fills only if you ticked Also log Schedule H dispensing.
- Add a missing entryIf a sale was made outside the system, open Add entry and record it by hand so the register is complete.
- Track expiry returnsOpen Expiry returns to see expired and near-expiry stock sent back to suppliers, so you can follow up the credit.
- Download for the inspectorPress Download CSV on any register to save it for the period you need, then print or share it.
Worked example
Mehta Medicals in Pune expects a drug inspector's visit in November 2026. In October it sold 46 strips of Schedule H1 antibiotics and returned ₹6,800 of expired syrups to its distributor.
- Schedule H1 tab: picks 1 Oct to 31 Oct 2026 and presses Show - 46 entries with patient, doctor, drug and quantity.
- Finds one paper bill from a power cut on 18 Oct; uses Add entry to record the 2 strips sold that day.
- Schedule X: empty, as the shop holds no Form 20G licence.
- Expiry returns: shows the ₹6,800 return with the distributor's credit still pending.
- Presses Download CSV on the H1 register and prints it for the file.
Result: The H1 register for October is complete with 47 entries, the pharmacist's details print with it, and the owner knows ₹6,800 credit is still due from the distributor.
💡 Tips
- Download each month's registers at month end and keep them filed, so the inspector visit is quick.
- Use Add entry the same day for any manual bill.
- Review Expiry returns monthly until every credit note is received.
⚠️ Common mistakes
- Not entering the pharmacist details in settings, so the printed register is incomplete.
- Selling H1 drugs through ordinary Sales Invoices, which keeps them out of the register.
Questions
Which medicines go in which register?
That depends on each drug's schedule under the drug rules. Mark it correctly on the product, and check with your drug licence adviser if unsure.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Pharmacy part of Compliance Settings with licence numbers.
- Scene 2: Schedule H1 tab, October, Show.
- Scene 3: Add entry for a manual bill.
- Scene 4: Expiry returns with the pending ₹6,800 credit.
- Scene 5: Download CSV for the inspector.