Vehicles

Beginner · 4 min · Orders & dispatch

Vehicles is the list of your own trucks, vans and two-wheelers, which you pick when you create dispatches and trips.

Open this screen in Stockivio →

Vehicles

Add VehicleSave Vehicle

TruckVanTwo-WheelerOther

NameRegistration No.TypeStatusActions

Screen layout sketch — the screenshot will appear here once it is added.

Why and when you use it

Every dispatch by company vehicle needs a vehicle number on the paperwork, and the e-way bill needs it too. Keeping vehicles in a master list means the number is typed once and always correct. The owner or transport in-charge maintains it.

Before you start

Keep the registration certificate (RC) of each vehicle handy

Step by step

Open VehiclesIn the left sidebar, under Stockivio ERP, open Vehicles. The list shows Name, Registration No., Type, Status and Actions.
Add a vehiclePress Add Vehicle. Give it a short Name your team uses, such as 'Van 1'.
Enter the registration numberType the Registration No. exactly as on the RC, for example RJ14 GB 4521.
Pick the typeChoose Truck, Van, Two-Wheeler or Other.
SavePress Save Vehicle. The vehicle can now be picked in New Dispatch.
Keep the status currentWhen a vehicle is sold or off the road for repairs, change its status from the Actions column so it is not picked by mistake.

Worked example

Sharma Traders has one delivery van and one two-wheeler used for small top-up deliveries in Malviya Nagar.

Press Add Vehicle. Name: Van 1; Registration No.: RJ14 GB 4521; Type: Van. Press Save Vehicle.
Press Add Vehicle again. Name: Bike 1; Registration No.: RJ14 CK 7788; Type: Two-Wheeler. Press Save Vehicle.
Open Dispatches, press New Dispatch, choose Company Vehicle and check that Van 1 and Bike 1 are in the vehicle list.

Result: Both vehicles appear in the list and can be chosen when creating a dispatch.

💡 Tips

Use names the drivers use every day, so dispatch entries are quick.
Check the registration number carefully; the same number goes on transport documents.

⚠️ Common mistakes

Adding hired trucks here. For a transporter's truck, choose Transport Agency on the dispatch and enter its LR number instead.

Questions

Do I need vehicles for salesman deliveries?

Not always. A dispatch can be of type Salesman Delivery, where the salesman carries the goods.

🎬 Video walkthrough (script — recording coming soon)

Scene 1: Open Vehicles and explain the columns.
Scene 2: Add Van 1 with its registration number and type Van.
Scene 3: Add Bike 1 as a Two-Wheeler.
Scene 4: Show both vehicles ready to pick in New Dispatch.