Suppliers
Keep your list of suppliers with their contact and GST details, opening balance and what you currently owe each one.
Why and when you use it
Every purchase bill needs a supplier. Saving the supplier properly once, with the right GSTIN and state, means every bill gets the correct GST type (CGST + SGST or IGST) and your input credit can be matched with GSTR-2B. The Outstanding column tells you at a glance whom you owe.
Before you start
- Have the supplier's GSTIN, address and phone number (from one of their bills)
- Know the balance you owed them on the day you started using Stockivio
Step by step
- Open SuppliersOpen Suppliers. The list shows Name, Phone, GSTIN, City, Opening Bal. and Outstanding.
- Add a supplierPress Add Supplier and fill in the name and phone exactly as on their bill.
- Enter GST detailsEnter the 15-character GSTIN. The first two digits are the state code, so a Delhi supplier starts with 07 and a Rajasthan supplier with 08. This decides whether your bills use IGST or CGST + SGST.
- Enter the opening balanceIf you owed the supplier money before you started on Stockivio, enter it as the opening balance so their Outstanding is correct from day one.
- SavePress Save Supplier. The supplier is now available on purchase bills.
- Watch the Outstanding columnOutstanding goes up with each purchase bill and down with each payment or purchase return. Open the supplier's ledger in Purchases for the details.
Worked example
Sharma Traders, Jaipur, starts buying from Hindustan Foods Pvt Ltd in Delhi. On 1 Nov 2026, when it moved to Stockivio, it owed them ₹35,000 from earlier bills.
- Open Suppliers and press Add Supplier.
- Name: Hindustan Foods Pvt Ltd. Phone: the sales office number. City: Delhi.
- GSTIN: the supplier's 15-character GSTIN, which starts with 07 because they are in Delhi.
- Opening balance: ₹35,000.
- Press Save Supplier.
Result: Hindustan Foods appears in the list with Opening Bal. ₹35,000 and Outstanding ₹35,000. Its next purchase bill automatically uses IGST because Delhi and Rajasthan are different states.
💡 Tips
- Copy the GSTIN from the supplier's latest bill; a single wrong character stops your credit from matching GSTR-2B.
- Add unregistered suppliers too, without a GSTIN, so all your purchases are in one place.
- Look down the Outstanding column before your weekly payment run.
⚠️ Common mistakes
- Creating the same supplier twice with slightly different names, which splits their balance. Search the list first.
- Entering the opening balance as a purchase bill, which adds stock that does not exist. Use the opening balance field instead.
Questions
Can a supplier also be a customer?
Yes, but keep them as a supplier here and as a customer in Customers, so purchases and sales stay separate.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: The Suppliers list and its columns.
- Scene 2: Add Supplier for Hindustan Foods Pvt Ltd.
- Scene 3: Explain the GSTIN state code 07 versus 08.
- Scene 4: Enter the opening balance and Save Supplier.
- Scene 5: Show Outstanding change after a purchase bill.