Inventory
Add and manage your products: codes, units and packaging, GST rate and HSN, prices, opening stock, low-stock alerts, quantity price tiers and stock corrections.
Why and when you use it
Every invoice, purchase bill and report depends on your product list. If a product has the wrong unit, GST rate or price, every bill using it is wrong. Set each product up carefully once and Stockivio updates stock by itself: purchases add stock, sales take it out. Owners and store keepers use this screen; salesmen only look up stock.
Before you start
- Finish the tax step in Business Setup
- Have each product's HSN code and GST rate (from your supplier's bill or your CA)
- Count the stock you have on the day you start, for the opening quantity
Step by step
- Add a productOpen Inventory and press + Add Product. Enter the Product Name, the SKU / Barcode (your item code, or the barcode printed on the pack) and a Category.
- Set the base unitChoose the Unit: the smallest unit you count in, such as PCS, KG or BOX. Everything else (cartons, cases) is set as a multiple of this base unit.
- Enter GST rate and HSNEnter the GST Rate % and HSN Code. These print on every invoice and decide the tax. If you are unsure of the rate, check with your CA or use GST Rate Review.
- Enter pricesFill Purchase Price (₹), Sale Price (₹) and MRP (₹). The sale price is the default rate on invoices; you can still change it on a bill.
- Opening stock and low-stock alertEnter Opening Stock Qty (what you have today) and Low Stock Alert At (the level at which you want a warning). Add a Description if helpful, then Save Product.
- Add packaging unitsPress Units for the product. Use Add unit to create a pack, such as a carton, with its Code, Name and Units per base (how many base units are in it). Mark the Purchase default and Sale default units, then Save units. Units - allow decimals is for products sold in fractions, such as kg.
- Add quantity price tiersPress + Add Tier to give a lower rate for larger quantities. Choose No discount, % discount or Fixed discount and the minimum quantity.
- Correct stock with Stock AdjustmentPress Stock Adjustment, choose the product and the type: Stock In (increase), Stock Out (decrease) or Damage / Spoilage. Enter the quantity and a reason, then Apply Adjustment. Use it only for corrections; sales and purchases update stock by themselves.
- Read the list and stock movementsThe list shows SKU, Product Name, Category, Sale ₹, Purchase ₹, Stock, Low Stock, GST%, HSN and Actions. Open Stock movements to see every purchase, sale, return and adjustment that changed a product's stock.
- Change a unit safelyIf a product was set up with the wrong base unit, use Change unit and press Change the unit, rather than creating a second product.
Worked example
Sharma Traders adds Masala Tea 250 g. It buys in cartons of 48 packets and sells mostly by the packet to small shops. GST is 5% with HSN 0902. It has 10 cartons in the godown on 1 Nov 2026 and gives 3% off when a shop buys a full carton.
- + Add Product: Product Name Masala Tea 250 g, SKU / Barcode 8901234567890, Category Tea.
- Unit: PCS (one packet). GST Rate %: 5. HSN Code: 0902.
- Purchase Price (₹) 92, Sale Price (₹) 110, MRP (₹) 120.
- Opening Stock Qty: 480 (10 cartons × 48). Low Stock Alert At: 96 (2 cartons). Save Product.
- Units: Add unit, Code CTN, Name Carton, Units per base 48. Purchase default: CTN, Sale default: PCS. Save units.
- + Add Tier: % discount, 3%, minimum quantity 48.
- On 20 Nov 2026 two packets are found torn: Stock Adjustment, Damage / Spoilage, quantity 2, Apply Adjustment.
Result: The product shows Stock 480 (478 after the adjustment), GST% 5 and HSN 0902. Purchase bills can be entered in cartons and invoices in packets. A shop buying 48 packets gets ₹106.70 per packet, and when stock falls to 96 the product is flagged as low stock.
💡 Tips
- Choose the smallest unit you ever sell as the base unit; you cannot sell half of a base unit unless decimals are allowed.
- Scan the manufacturer's barcode into SKU / Barcode so POS billing is just a scan.
- Set Low Stock Alert At to roughly what you sell between two supplier deliveries.
- Check Stock movements before making an adjustment; a missing purchase bill is often the real cause of a stock difference.
⚠️ Common mistakes
- Using Stock Adjustment to add goods you bought. Enter a purchase bill instead, or your supplier balance and GST credit will be wrong.
- Setting the carton as the base unit and then trying to sell single packets. Set PCS as base and the carton as a pack unit.
- Leaving GST Rate % or HSN blank; invoices then go out with no tax or wrong details.
- Creating the same product twice with different names. Search by SKU before adding.
Questions
Why did stock change when I did not touch it?
Sales, purchases, returns and POS bills update stock automatically. Open Stock movements for the product to see each one.
Can one product have different prices for different customers?
Use price tiers here for quantity breaks, and Price Lists for more advanced pricing.
What is the difference between Sale Price and MRP?
MRP is the maximum retail price printed on the pack. Sale Price is what you normally charge, which can be lower than MRP.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: The Inventory list and its columns, then + Add Product.
- Scene 2: Fill name, SKU / Barcode, category and base unit PCS.
- Scene 3: Enter GST Rate % 5, HSN 0902, prices and MRP.
- Scene 4: Opening Stock Qty 480 and Low Stock Alert At 96; Save Product.
- Scene 5: Units: add a Carton of 48 and set Purchase and Sale defaults.
- Scene 6: + Add Tier for a 3% carton discount.
- Scene 7: Stock Adjustment with Damage / Spoilage, then open Stock movements.