Business Setup
The setup checklist for a new business: company details, tax settings, units and opening records, in an 11-step wizard you can revisit at any time.
Why and when you use it
Everything you print and file depends on setup: your company name and GSTIN appear on every invoice, and the tax settings decide whether GST is charged correctly. Doing setup first means your first invoice is right. The owner or accountant should do it, ideally in one sitting with the GST certificate and licence details at hand.
Before you start
- Keep your GSTIN, PAN, registered address and bank details ready
- Keep your Stockivio licence key handy if you have one
Step by step
- Open Business SetupClick Business Setup in the sidebar (it is also reached from Stockivio ERP). The wizard shows 11 steps.
- Work through the steps in orderEach step marks itself done when you complete it. Use Previous if you need to go back and change an answer.
- Enter company details carefullyYour legal name, address and GSTIN print on invoices. A GSTIN is 15 characters and starts with your 2-digit state code (08 for Rajasthan, 27 for Maharashtra).
- Finish the tax step before invoicingThe tax step must be complete before you raise your first invoice, so that CGST + SGST (same state) and IGST (other state) are worked out correctly.
- Set units and opening recordsChoose the units you sell in and enter opening details, so that your stock and balances start from the right point.
- Check the license stepStep 11 of 11 is License. The table shows Status, License Key and Expires. Use Manage Licenses if you need to add or renew one.
- FinishPress Finish Setup — Go to Dashboard. You can come back later and change any answer.
Worked example
Sharma Traders, an FMCG distributor in Jaipur, Rajasthan, sets up Stockivio on 1 Nov 2026. Their GSTIN is 08ABCDE1234F1Z5.
- Open Business Setup and start at step 1.
- Enter the company name Sharma Traders, the Jaipur address and GSTIN 08ABCDE1234F1Z5; note that 08 is the Rajasthan code.
- Complete the tax step so sales inside Rajasthan get CGST + SGST and sales to other states get IGST.
- Set the units they trade in, such as pieces and cartons.
- On Step 11 of 11 — License, check that Status is active and see when it Expires.
- Press Finish Setup — Go to Dashboard.
Result: The home Dashboard's Health score rises, invoices now print Sharma Traders' details, and GST will be split correctly from the first sale.
💡 Tips
- Copy the GSTIN from your GST certificate rather than typing it from memory.
- If you are not sure about a tax option, check with your CA before your first invoice; changing it later does not rewrite saved invoices.
- You can return to Business Setup later; it is not a one-time screen.
- If you have data in Tally or a spreadsheet, finish setup first and then use Import data.
⚠️ Common mistakes
- Raising invoices before the tax step is done, which can give wrong GST on early bills.
- Entering the wrong state, which makes local sales show IGST instead of CGST + SGST.
- Ignoring the License step until the licence expires.
Questions
Can I change setup answers after I start billing?
Yes. Come back to Business Setup and change any answer. New documents use the new settings; documents already saved are not silently changed.
Where are the other business-wide options?
Invoice formats, number formats and other options are in Settings.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Open Business Setup and show the 11-step progress.
- Scene 2: Enter company details and point out the state code in the GSTIN.
- Scene 3: Complete the tax step and explain CGST + SGST vs IGST in one line.
- Scene 4: Set units and opening details.
- Scene 5: Show Step 11 of 11 — License with Status, License Key and Expires.
- Scene 6: Click Finish Setup — Go to Dashboard and show the Health score.