Budgets
Budgets lets you set planned amounts for the financial year and compare them with what actually happened.
Why and when you use it
A budget turns 'we should spend less on fuel' into a number you can check every month. Set targets for sales and costs, then use Budget vs Actual to see where you are over or under. Owners use it to control spending; accountants use it for the monthly review.
Before you start
- At least a few months of figures in Stockivio, or last year's numbers
- Expense categories set up in Expenses
Step by step
- Open BudgetsOpen 🏢 Stockivio ERP and choose 🎯 Budgets.
- Pick the yearChoose the Financial year, then open Set budget.
- Enter figuresType monthly amounts for each line. Use Fill to spread a yearly amount across months, and Copy to reuse figures, for example from last year.
- Round offChoose round to ₹1, ₹100 or ₹1,000 to keep the budget readable.
- SavePress Save budget.
- CompareOpen Budget vs Actual and choose what to Compare. Tick Show all lines (including ones with no figures) if you want to see every line.
- SharePress Download CSV to send the comparison to partners or your CA.
Worked example
Spice Route Restaurant sets a budget for FY 2026-27: fuel and gas ₹6,00,000 for the year, staff food ₹2,40,000, repairs ₹1,80,000.
- Choose Financial year 2026-27 and open Set budget.
- Enter ₹6,00,000 against fuel and gas and press Fill to spread ₹50,000 a month.
- Do the same for staff food and repairs; round to ₹100.
- Press Save budget.
- On 5 Nov 2026 open Budget vs Actual: October gas shows ₹64,800 against ₹50,000.
Result: The owner sees gas is nearly 30% over budget in October and checks the kitchen for leaks and burner settings.
💡 Tips
- Start with a few big lines; add detail later.
- Review Budget vs Actual monthly, not just at year end.
- Copy last year's budget and adjust, rather than starting from zero.
⚠️ Common mistakes
- Budgeting categories you do not use in Expenses. Actuals will show zero. Use the same categories.
- Forgetting Save budget after changes.
🎬 Video walkthrough (script — recording coming soon)
- Scene 1: Open Budgets and pick the financial year.
- Scene 2: Set budget, enter a yearly figure, Fill.
- Scene 3: Round to ₹100 and Save budget.
- Scene 4: Budget vs Actual for October.
- Scene 5: Download CSV.